School Safety Support Program Information

Background
The Critical Incident Planning and Mapping System (CIPMS) was created by the Washington State Legislature in 2003, and signed into law as RCW 36.28A.060-080. That same year, the state capital budget included over $4 million to map the state’s 460 public high schools. Given this legislative mandate, WASPC also obtained federal funding to develop standards and choose a contract provider to develop the software that is now known as Rapid Responder.

In subsequent years, the Legislature funded the mapping of the remaining 1,700 middle and elementary schools. WASPC has now completed the legislatively mandated digital mapping of all K-12 schools. (An estimated 750 schools have actually been mapped more than once, due to new construction and remodeling.) Additionally, federal homeland security funding has been used to map the Legislative Building, SeaTac Airport, CenturyLink and Safeco Fields, hospitals, and other public and critical infrastructure sites.

Beginning in 2009, the state Legislature funded the mapping of the entire state community college system, for $3.5 million. This work was completed in 2011. Other higher education campuses have not yet been mapped, but a study (Campus Emergency Preparedness Study 2008) conducted for the Legislature in 2008 estimated costs to include state and private colleges in the system.

How the System Works
The mapping system provides information to first responders, including tactical pre-plans, satellite and geospatial imagery, interior and exterior photos, floor plans, staging areas, hazardous materials, utility shut-offs, and evacuation routes. Every law enforcement and fire department in the state can access this information via Rapid Responder to better respond to emergencies at schools and other mapped facilities.

When a school or other facility is first mapped, WASPC or contract staff conduct a site visit, taking hundreds of pictures and gathering information such as floor plans and emergency procedures from the school or other site operators. This information is loaded into Rapid Responder.

A critical part of each mapping process is called the Pre-Plan Tactical Meeting. WASPC facilitates a meeting between law enforcement, the fire department, and school or other site officials. A customized tactical response plan is developed to respond to a worst case active shooter incident at the site. This plan is represented with common language and icons on a site aerial and loaded into Rapid Responder for access by site and responding agencies.

WASPC trains site and responder users across the state in how to use the system to access the information. (This is called Navigation Training.) Site users are trained to keep the information up to date, and how to use the system to document training, drills, chemical inventories, and revised emergency procedures (Administrative Training). WASPC manages access to the site, and provides “customer support.” Click here for training opportunities. 

Emergency Uses of the System
  • Spokane School Shooter: Lewis and Clark HS, September 2003, school shooting incident resolved without loss of life. A series of videos describing how the system was used in this incident and other settings is available at http://www.preparedresponse.com/videos.html.
  • Vancouver Bomb Threat: Evergreen HS, December 2008, mapping system used by three schools, fire department, and CRESA, the dispatch agency, to address bomb threat / suspicious devices incident. Pre-planning effectively executed—for example, students at the HS were not allowed to use their cars to evacuate; they were escorted to the pre-planned evacuation spot and bussed to safety from there.
  • Cowlitz County Fire: During a warehouse fire on the Columbia River in Kelso, emergency officials used the program to estimate the extent of a possible chemical release to plan the evacuation of neighborhoods near the fire, in the event that a storage tank caught fire.
  • Thurston County Shooting Threat: An angry caller threatened to shoot “everyone in the courthouse”. Facility went into a modified lockdown, while county staff printed site and floor plans from Rapid Responder for responding officers for use in sweeping the buildings.
  • Monroe School District: The school district used new Easy Alert and Incident Command features to communicate following a school bus accident.
  • Spokane Community College: The college used Easy Alert to communicate during an event where a faculty member needed medical assistance.
Daily Uses of the System
  • Over 12,252 users have access to the statewide mapping system, Rapid Responder (7,042 first responders and 5,210 site users).
  • The Rapid Responder system was accessed by Washington users 27,579 times in 2015.
  • In 2015, 16 new facilities were mapped. There are currentl 2,407 school and public facilities mapped under the Critical Incident Planning and Mapping System.
  • Washington Public School users report emergency preparedness drills and real incidents to WASPC using the mapping system. In 2015, they reported 8,248 drills and 716 incidents.
Current Initiatives
WASPC and its contractor agency, Prepared Response, Inc. are currently reaching out to the following types of facilities for possible inclusion in the system:
Rapid Responder Easy Alert

Additional Information
  • Standards – Adopted in 2005 - Public Facility Mapping Standards 2013
  • Training Resources – A variety of electronic resources are available to vetted users of the School Safety Support Program (SSSP) system. These resources include PowerPoint examples, user guides, quick start guides, and other printed help materials. Training is provided on-site within the state of Washington and via Webinars. We also have a library of tabletop exercise scenarios and will facilitate or participate in tabletop exercises at your site.
For training, resources, or other information, please contact:

David Corr, Program Manager
dcorr@waspc.org
P: 360.486.2403 |C: 360.561.0807

Toll Free: 877.879.5187